Used cooking oil (UCO) collectors with 1 to 6 trucks
GreaseStop Ledger is a pickup ledger for independent grease collectors that records the tank behind each restaurant, the route your driver runs and the gallons pumped at every stop, then works out what each account is owed.
Tuesday north loop · 18 stops · 1,240 gal logged
The clipboard problem
How many gallons did Lucky Wok give you last month?
The driver wrote 140 on a route sheet. The office was going to type it in on Friday.
What do you owe the steakhouse in rebates?
Someone adds up a month of sheets, multiplies by the rate in their head, and the restaurant disputes it.
Which stops can a substitute driver find?
The regular knows the bin is behind the dumpster enclosure. The sub misses it, and the tank overflows.
Where did the 150-gallon bin from the closed diner go?
Back to the yard, or still behind an empty building. Nobody wrote it down.
Which accounts barely cover the diesel?
A weekly stop that gives you 10 gallons a month has been riding along for two years.
GreaseStop Ledger answers all five
from the gallons your drivers log at the stop, the same minute they log them.
Grease hauler route sheet, on a phone
Each route is a numbered list in driving order. Every stop carries the address with a map link, the gate code and where the container sits, its size, and when it was last pumped. Drag stops into a new order in the office and the driver's phone has it on the next refresh.
At the stop the driver enters gallons, picks clean, water, solids or contaminated, or marks it skipped with a reason like "tank locked". A damaged bin gets flagged for repair from the same screen.
Stop 4 of 18
Golden Dragon Buffet
2210 Commerce Dr
Access: gate code 4471, bin left of the trap lid
Outdoor bin, 150 gal · last pumped Mar 4
How it fits together
Tank
Record the caddy, bin or steel tank behind each restaurant, with its size, serial and the day it went in.
Route
Build each truck day once and put the stops in driving order. Assign the driver.
Gallons
The driver logs gallons, water or solids, or a skip with a reason, at each stop.
Rebate
Pick a month. Every rebate account gets a statement built from its logged gallons and rate.
Grease collection route software, with the books attached
The dashboard shows gallons this week by route, which stops are overdue for their frequency, and the lowest-yield accounts over 90 days: the diner that barely fills a bucket on a weekly stop is the one to move to monthly or drop.
Contaminated loads are flagged at the stop, so you have the record when a renderer docks you or a restaurant asks why its rebate dropped.
Bring a tank back from a closed account and it waits in the yard list, ready to place at the next new restaurant.
Used cooking oil rebate statement
Lucky Wok · March
| Pickup | Gallons | Quality |
|---|---|---|
| Mar 4 | 104 | Clean |
| Mar 11 | 98 | Clean |
| Mar 18 | 112 | Water |
| Mar 25 | 98 | Clean |
Rebate statements per account
Pick the period and a draft appears for every restaurant marked as earning a rebate, with each pickup date and gallon count behind the total. Check it, mark it sent, mark it paid. Print it or save it as a PDF, and the restaurant can see the same numbers in its own login.
Small accounts on free pickup are left out automatically, and a statement can't be made twice for the same restaurant and month.
What it costs
Generic hauler software runs $54 to $200 a month and has no idea what a rebate is. These prices are for the whole company; yearly billing gets two months free.
$0 a month
25 restaurant accounts, 2 routes, one user (you). Pickup log, rebate statements and CSV export.
Use it free$19 a month
or $190 a year
200 restaurant accounts, 10 routes, up to 5 users. Adds driver logins with the phone route sheet.
Start on Route$39 a month
or $390 a year
1000 restaurant accounts, 50 routes, up to 25 users. Adds office dispatcher logins and the restaurant portal.
Start on FleetBefore you switch
Updated October 15, 2026
You set a per-gallon rate on each restaurant that earns one, or a default rate for the company. A statement adds up the gallons logged at that restaurant in the period, leaves skipped visits out, and multiplies by the rate. Change the rate on a draft and the amount owed follows.
No. A driver signs in on a phone and sees only the routes assigned to them, stops in order, with a map link, the gate code and the container on site. Logging a stop is a gallons box, a quality choice and one button. There is a printable sheet for anyone who still wants paper.
Copy the rows with the header and paste them into the import box. Restaurant, address, contact, phone, frequency and rebate rate come across. Accounts, pickups and statements export back to CSV whenever you want.
On the Fleet plan you can give a manager a read-only login. They see their pickup history, their container, the next scheduled pickup and the statements you have sent, and they stop phoning the office.
Yes. Free covers 25 restaurant accounts and 2 routes for one person. Most collectors move to Route when they hire their first driver.
Each account has a frequency: weekly, every two weeks, monthly or on call. A stop whose last real pickup is older than that shows on the dashboard as overdue, with how many days late it is. On-call accounts never do.
